StarShip supports writing freight and tracking information (notes) directly to Invoices, Sales Orders, and Sales Receipts. There is no write-back when shipping against Customers.
Write-Back
When a shipment is processed or voided in StarShip
Define when freight should be written back to QuickBooks Enterprise when a shipment is processed or voided in StarShip. You can choose from these options:
- Always write freight to (source document): When you save or void a shipment in StarShip, the freight amount is written back to your source document. This is the default setting.
- Prompt shipper to write freight to (source document): When you save or void a shipment in StarShip, the shipper receives a prompt asking if freight should be written back to the source document.
- Do not write freight back to the (source document): No write-back will occur.
Select the Item Type and Item Code used during freight write-back
This setting allows you to drop the correct information into the right fields on your QuickBooks document. Set these items to the fields of your choice by selecting from the drop-down lists.
- Other Charge: Some examples might be Freight, Delivery Charges, Fin Chg.
- Service: Services you charge for or purchase. Examples include Blueprint Changes, Installation, and Subs.
- Freight description: Enter the freight description to be used if there are no notes in the Freight line. You can accept the default, which is the text “Freight Charges”, or you can type into the field to enter your own text.
Select write-back destination for Notes
Choose the field to which Notes write-back should occur. You can choose to write back to the Freight Line Item field, Notes Line Item field, or the Memo field.
If you select Notes Line Item, you can additionally set the item type and item code to be used during write-back.
We do not recommend processing multiple shipments based on the same QuickBooks document with different Notes setups.
Freight Line Item
This option is only available if freight write-back is enabled. Notes are written to the Description field.
Notes Line Item
If this option is selected and you have set up the Line Item Type and Code to use for Notes in Notes Settings, notes will be added as a line item when a shipment is processed. For multiple shipments against the same QuickBooks document, a line item is created for each shipment processed. If shipment is voided, the corresponding line item notes will be deleted.
Memo
Notes are written back to the Memo field. This field will contain notes for all processed shipments against the same QuickBooks document. When all shipments are voided, the Memo field will be cleared of notes. You should not use the Memo field for any other purposes because its value will be overwritten each time a shipment is processed, edited, or voided.
Check the “Print Later” checkbox after processing a shipment
If checked, the “Print Later” check box will be enabled, allowing the form to be printed later.
Uncheck the “Print Later” checkbox after voiding the last shipment against the document
If checked, when you void the final shipment of an document (sales order, etc), this setting will deselect the “Print Later” check box automatically.
Notes Settings
Freight and Parcel Shipments
The Notes Settings contain default shipment detail that writes back to the QuickBooks Enterprise Invoices, Sales Orders and Sales Receipts for Freight and Parcel shipments. The Note Tag is the printed title; the information from the StarShip field on the right will appear next to the Tag words in QuickBooks. You can change the fields that write back by changing the Note Field, or click the “+” (Add Note Setting) to add more fields.
Freight Notes
Check the check box that says “Write the information below to the [QuickBooks document] when a Freight shipment is processed in StarShip” to enable Notes write-back for Freight shipments.
These are the default fields for freight shipments.
Parcel Notes
Check the check box that says “Write the information below to the [QuickBooks document] when a Parcel shipment is processed in StarShip” to enable Notes write-back for Parcel shipments.
These are the default fields for Parcel shipments.
